Roles and Responsibilities
- Act as Company Secretary in ensuring compliance with statutory and regulatory requirements
- Act as first point of contact between members and executive
- Generally supervise and co-ordinate the day to day running of the club
- Ensure the club is meeting all its legal obligations
- Act as the DARC contact with British Rowing and all other partner organisations for administration purposes
- Receive DARC mail and report to the committee or publicise to all club members as required
- Ensure that all monthly committee meeting minutes are written up
- Ensure that Club membership records are maintained
- Act as direct line manager to the role of General Manager
Key Activities
- Line Manage the role of General Manager overseeing the day to day activities of the post holder and other matters concerning employees of the Club
- Ensure compliance with all legal requirements including Bar and Entertainment Licensing, Health and Safety, Welfare and Employment
- Co-ordinate and disseminate correspondence
- Ensure that a comprehensive database of members’ addresses and details is maintained
- Keep AGM and committee meeting minutes, produce agendas and co-ordinate any preparation for meetings. Prepare AGM election details
- Notify membership of changes to bye-laws, membership subscription rates, etc.
- Maintain lobby noticeboard
- Canvas members’ opinion and forward these to the committee where appropriate
- Ensure any safety concerns are reported to the safety officer
- Ensure any accidents witnessed or heard about are correctly reported
- Ensure welfare issues are referred to the Welfare Officer
- Ensure the club rules and bye-laws are abided by
- Promote and model Club culture and ethos
Person Specification
- Understanding of business
- A commercial understanding
- Good understanding of how to manage people
- Understanding of employment law
- Good verbal and written communication skills
- Attention to detail
- Good organisational abilities
- Ability to deal with conflict
- Ability to influence and negotiate
- An understanding of governance
- Ability to handle confidential issues